Welcome to the second in our series of three posts about time-saving tools. In reprise:
Over the summer, w discovered several fabulous time-saving tools that let us spend more time working on rather than managing our projects. They’ve made such an impact on our daily operations, we thought we’d share them with you.
In this series of posts, we’re sharing our favorites:
QuickFile for Outlook
My favorite discovery of the summer is QuickFile for Outlook.
If you’ve spent much time around me, you’ve likely heard me complain about the number of e-mails in my inbox. I know I’m not alone in my struggle to do work and keep my inbox somewhat organized. One day, my husband had had enough of my bellyaching and turned me on to this nifty Outlook plugin from addins4outlook.com.
What’s so cool about it, you ask? It helps you keep your Inbox nice and tidy AS you work.
How you ask? Let’s say that you send me an e-mail about a project. I draft a response and click “Send.” All of a sudden, a dialog box pops up and asks me where I want to file both the incoming and outgoing e-mails. Click the appropriate folder, press “Enter,” and the e-mail I responded to as well as the one I sent are put in the appropriate folder.
Once installed, a QuickFile button appears on the Outlook toolbar, which makes filing those e-mails that don’t need a response a breeze. All I have to do is select the e-mail, and click the QuickFile button. Making life much easier, QuickFile remembers where you filed e-mails to/from a particular person and offers them up as quick links. With Standard ($39.95) and Pro ($69.95) editions available, you can literally change your Inbox relationship.
Caution: If you use an Exchange Server and house your e-mail in a public folder, you will notice a delay in filing while the plugin connects with the public folder each time you file something. That particular delay can be cumbersome when you have slow connectivity. However, it works great with local files.